A digital transformation project has reached its first year of operation with the companies involved celebrating the first anniversary of the implementation of Kissflow for KAEFER UK at Sellafield, modernising their timesheet, commercial and payroll processes.
KAEFER are a global company with over 30,000 employees, providing leading technical industrial services in Industry, Marine & Offshore and Construction. Through their long-term presence on the Sellafield site including the SIS Framework incumbency, KAEFER partnered with Unleashed to streamline and automate their payroll, commercial, and timesheet processes through the implementation of Kissflow, an innovative digital workflow software. The partnership has enabled KAEFER to improve their operational efficiency, accuracy, and overall process management in line with the company’s LIFT2026 Strategy and ongoing LEAN journey.
Kissflow is a digital workflow software tool that helps businesses streamline and automate their manual processes. It offers a user-friendly interface and powerful automation capabilities, allowing businesses to automate manual tasks, enhance data accuracy, and ensure compliance with relevant regulations.
“We are thrilled to have worked with KAEFER UK’s Sellafield team to bring Kissflow on-board,” said Chris Rogan, Managing Consultant at Unleashed. “Building on our success with other contractors, we have used Kissflow’s simple but advanced tools to digitise previously manual processes for a key nuclear supply-chain partner. In the past year we have made over 17,500 timesheets and approvals fully electronic with KAEFER saving countless hours of data entry and chasing.”
Kissflow has made it easy for KAEFER to automate tasks, reduce errors, and meet commercial and contractual requirements. With the software’s flexibility, the company can customise payroll, commercial, and timesheet processes to fit their needs. This has reduced the person-hours required for processing, which they can now use for value-adding activities that improve their efficiency and delivery.
Jonny Hirst, Project Manager at KAEFER Sellafield added “With Unleashed’s help and advice, we have managed to tailor the Kissflow product to our existing processes, facilitating a seamless transfer. As a result, we have realised vast efficiency savings through the management of workflows and automated approvals in a painless transition from previous methods. The success has encouraged us to explore further opportunities Kissflow can provide to digitalise the work we do on site”.
Importantly, Kissflow has received excellent buy-in from the front-end users from the KAEFER team, with positive feedback on the software’s ease of use and ability to streamline their daily input. Jonny continues: “Kissflow’s advanced technology has allowed KAEFER to take our processes to the next level, freeing up valuable resources and time for the business. This is providing tighter integration between ourselves and our client and ultimately contributing enhanced value to stakeholders”.
Twelve months represents a key milestone in the use of Kissflow at the contractor. Having been in use for many thousands of timesheets it has collected a huge amount of data on where the hold-ups and efficiencies can be made. This is where the two companies will use that insight to accelerate the transformation.
Chris Rogan adds, “We implement Kissflow with as few changes to paper or legacy electronic processes as possible, which eases the transition for front-end users. But now the real work begins, we have twelve months of real-life data at KAEFER which gives us the evidence of how to improve and transform the process moving forward.”
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Unleashed IT Ltd, founded by Cumbrian entrepreneur, Chris Rogan in 2011 is a leading provider of innovative technology solutions for businesses in the construction and nuclear industry. We are dedicated to empowering our clients to streamline their processes, increase efficiency, and enhance their overall productivity. With our expertise in digital workflow software, we offer our clients a range of solutions to help automate their manual tasks, reduce errors, and meet regulatory requirements. Our flagship partner, Kissflow, is a powerful workflow automation tool that has helped numerous businesses improve their operations and achieve their goals. We pride ourselves on our commitment to our clients and our ability to deliver bespoke solutions that meet their unique needs.
For more information about both Unleashed and KAEFER, their services, please visit www.weareunleashed.com and www.kaefer.com